Mobile phones for staff

Mobile phones have become an increasingly familiar sight in business, allowing workers on the move or based outside the office to stay in touch. Managing your employees' mobile use is complicated though - this guide will help you understand how to approach company mobiles.

  • Choosing phones
  • Training your staff
  • Keeping data secure

Choosing phones

When it comes to choosing mobiles for your staff, you need to decide what you want them to have access to. If you want them to be able to check emails easily, a smartphone is advisable - if not, a straightforward mobile phone should suffice. Keep in mind that data services may cost extra.

  • Decide how connected you want your staff to be
  • If they need instant email access, consider a smartphone
  • Data services may cost extra

Training your staff

It's important your staff know exactly how to use their mobile phone and are aware of the limits. Draw up an 'acceptable use' policy for them, and make sure they understand the security issues which could arise if they lose the phone. Ask them to sign a contract confirming they understand.

  • Draw up an acceptable use policy
  • Make sure your staff understand security issues
  • Ask them to sign a contract

Keeping data secure

A misplaced mobile phone could be lethal for your business: not only would you lose data, but if it falls into the wrong hands, you could lose customers as well. Ensure all smartphones are password protected, and limit the amount of company data your staff have access to. Make sure you back up your data on a regular basis as well.

  • Use VPNs when your staff are out to keep your data secure
  • Limit staff access to company data
  • Back up your data regularly

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